Satisfactory Academic Progress Policy

The Satisfactory Academic Progress Policy is consistently applied to all students, full and part-time enrolled at the school.  It is printed in the catalog to ensure that all students receive a copy prior to enrollment.  The policy complies with the guidelines established by the National Accrediting Commission of Career Arts and Sciences (NACCAS) and the federal regulations established by the United States Department of Education.

EVALUATION PERIODS

Students are evaluated for Satisfactory Academic Progress as follows:

900hr Adv. Esthetics               450hrs [actual] and end of second payment period

600hr Esthetics                        300hrs [actual] and end of second payment period

300hr Spa Nails                       150hrs [actual] and end of second payment period

450hr Adv. Spa Nails               225hrs [actual] and end of second payment period

780hr Massage Therapy               390hrs [actual] and end of second payment period

A copy is given to the student
*Transfer Students- Midpoint of the contracted hours or the established evaluation periods, whichever comes first.

Evaluations will determine if the student has met the minimum requirements for satisfactory academic progress.  The frequency of evaluations ensures that students have ample opportunity to meet both the attendance and academic progress requirements of at least one evaluation by midpoint in the course.

ATTENDANCE PROGRESS EVALUATIONS

Students are required to attend a minimum of 75% of the hours possible based on the applicable attendance schedule in order to be considered maintaining satisfactory attendance progress. Evaluations are conducted at the end of each evaluation period to determine if the student has met the minimum requirements. The attendance percentage is determined by dividing the total hours accrued by the total number of hours scheduled. At the end of each evaluation period, the school will determine if the student has maintained at least 75% cumulative attendance since the beginning of the course which indicates that, given the same attendance rate, the student will graduate within the maximum timeframe allowed.

MAXIMUM TIME FRAME

 The maximum time (which does not exceed 133% of the course length) allowed for student to complete each course at satisfactory progress is stated below:

COURSE      MAXIMUM TIME ALLOWED     MAXIMUM SCHEDULED HOURS

 

Adv. Esthetics: F/T Days 900 hours     43 weeks                                  1200

Evening                                                 65 weeks                                   1200

Esthetics: F/T Days 600 hours             29 weeks                                   800

Evening                                                 43 weeks                                   800

Master Esthetics: F/T Days 300 Hrs   15 weeks                                   400

Evening                                                 21 weeks                                   400

Spa Nails:  F/T Days 300 hours           20 weeks                                   400

Spa Nails: P/T Evening 300 hours        33 weeks                                    400

Spa Nails: F/T Days 450 hours            29 weeks                                    600

Massage Therapy: F/T Days 780 hours     37 weeks                          1037

P/T Evening 780 hours                               37 weeks                          1037

Students who have not completed the course within the maximum time frame may continue as a student at the school on a cash pay basis.

ACADEMIC PROGRESS EVALUATIONS

The qualitative element used to determine academic progress is a reasonable system of grades as determined by assigned academic learning. Students are assigned academic learning and a minimum number of practical experiences. Academic learning is evaluated after each unit of study. Practical assignments are evaluated as completed and counted toward course completion only when rated as satisfactory or better (the computer system will reflect completion of the practical assignment as a 100% rating). If the performance does not meet satisfactory requirements, it is not counted and the performance must be repeated. At least two comprehensive practical skills evaluations will be conducted during the course of study. Practical skills are evaluated according to test procedures and set forth in practical skills evaluation criteria adopted by the school. Students must maintain a written grade average of 75% and pass a FINAL written, practical exam and State Law test prior to graduation. Students must maintain a written grade average of 75% and pass a Final written and practical exam prior to graduation.  Students must make up failed or missed tests and incomplete assignments.  Numerical grades are considered according to the following scale:

Esthetics and Nails:

93-100     A      Excellent

85-92       B     Very Good

75-84       C    Satisfactory

74 & Below    F   Unsatisfactory – Below Standards

Massage Therapy:

90-100   A     Excellent

80-89    B     Very Good

70-79    C    Satisfactory

69 & Below   F    Unsatisfactory – Below Standards

Students must maintain a C grade average (minimum of 75% or 70%[Massage Therapy] in theory, practical work, and attendance) in order to be considered making satisfactory progress.

Determination of Progress status

Students meeting the minimum requirements for academics and attendance at the evaluation point are considered to be making satisfactory academic progress until the next scheduled evaluation. Students will receive a hard-copy of their Satisfactory Progress Determination at the time of each of the evaluations. Students deemed not maintaining Satisfactory Progress may have their Title IV Funding interrupted unless the student is on warning or has prevailed upon appeal resulting in a status of probation.

WARNING

Students who fail to meet minimum requirements for attendance and academic progress are placed on warning and considered to be making satisfactory progress while during the warning period. The student will be advised in writing of the actions required to attain satisfactory academic progress by the next evaluation. If at the end of the warning period, the student has still not met both the attendance and academic requirements, he/she may be placed on probation and, if applicable, students may be deemed ineligible to receive Title IV funds. 

PROBATION

Students who fail to meet minimum requirements for attendance and academic progress after the warning period may be placed on probation and considered to be making satisfactory progress while during the probationary period, if the student appeals the decision, and prevails upon appeal. Additionally, only students who have the ability to meet the Satisfactory Progress Policy standards by the end of the evaluation period may be placed on probation. Students placed on an academic must be able to meet requirements set forth in the academic plan by the end of the next evaluation period. Students who are progressing according to their specific academic plan will be considered making Satisfactory Academic Progress. The student will be advised in writing of the actions required to attain satisfactory academic progress by the next evaluation.  If at the end of the probationary period, the student has still not met both the attendance and academic requirements required for satisfactory academic progress or by the academic plan, he/she will be determined as NOT making satisfactory academic progress and, if applicable, students will be deemed ineligible to receive Title IV funds.

 RE-ESTABLISHMENT OF SATISFACTORY ACADEMIC PROGRESS

Students may re-establish satisfactory academic progress and Title IV aid, as applicable, by meeting minimum attendance and academic requirements by the end of the probationary period.

INTERRUPTIONS, COURSE INCOMPLETES, WITHDRAWALS

If enrollment is temporarily interrupted for a Leave of Absence, the student will return to the same progress status as prior to the leave of absence.  Hours elapsed during a leave of absence will extend the student’s contract period by the same number of days taken in the leave of absence and will not be included in the student’s cumulative percentage calculation.  Students who withdraw prior to completion of the course and wish to re-enroll within 180 calendar days of the original official withdrawal date will return in the same satisfactory academic progress status as at the time of withdrawal.

APPEAL PROCEDURE

If a student is determined to not be making satisfactory progress, the student may appeal the determination. The student must submit a written appeal to the school on the designated form with supporting documentation of the reasons why the determination should be reversed. This information should include what has changed about the student’s situation that will allow them to achieve Satisfactory Academic Progress by the next evaluation point. Appeal documents will be reviewed and a decision will be made and reported to the student within 30 calendar days. The appeal and decision documents will be retained in the student file. If the student prevails upon appeal, the satisfactory academic progress determination will be reversed and federal financial aid will be reinstated, if applicable.

NONCREDIT AND REMEDIAL COURSES

Noncredit and remedial courses do not apply to this institution.  Therefore, these items have no effect upon the school’s satisfactory progress standards.

TRANSFER HOURS

The school does not accept transfer hours from another school unless pre-approved by School.

With regard to Satisfactory Academic Progress, a student’s transfer hours will be counted as  both attempted and earned hours for the purpose of determining when the allowable  maximum time frame has been exhausted.

PROGRAM TRANSFER

A student many only transfer to an advanced program and at the approval of the School Directors. The student will not be allowed to transfer to a lesser program. A written request must be submitted at least 10 days prior in order to allow time for the administration to determine transfer approval or denial. All Title IV Regulations will apply to the program transfer.